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- ACAD_PROG - This is the core of the student system. For someone to be a student, there must be an ACAD_PROG record (and at least one ACAD_PLAN record) present. The key structure of this record is EMPLID, ACAD_CAREER, STDNT_CAR_NBR, EFFDT and EFF_SEQ. Even though INSTITUTION is not a key, it must also be considered because the CUNY Installation has twenty four institutions and without that added delimiter, the query would return too many rows.
- ACAD_PROG_TBL - This is the set-up table where all academic programs are defined and stored. All programs must be added to this set-up table before they can be assigned to a student. Some examples programs are NDEGU, UGRD and CBUIS on the undergraduate career level and MBA, MPA, MS, etc. on the graduate level. The keys to this table are INSTITUTION, ACAD_PROG & EFFDT.
- ACAD_PLAN - This is where the major or minor is stored for the student. A student must have at least one of these record and it is a child of ACAD_PROG. It shares the same keys (EMPLID, ACAD_CAREER, STDNT_CAR_NBR, EFFDT and EFF_SEQ) as ACAD_PROG and has one more, ACAD_PLAN. The five keys of ACAD_PLAN must equal the first five keys of ACAD_PLAN.
- ACAD_PLAN_TBL - This is the set-up table where the academic plans are defined and stored. All plans must be added to this set-up table before they can be assigned to a student. The keys to this table are INSTITUTION, ACAD_PLAN & EFFDT.
- ACAD_SUBPLAN - This is where a student's concentration is kept. A student may or may not have a subplan but it is a child of ACAD_PLAN and shares the six keys of ACAD_PLAN (EMPLID, ACAD_CAREER, STDNT_CAR_NBR, EFFDT, EFF_SEQ & ACAD_PLAN). The field, ACAD_SUBPLAN, is also a key in this table. Because ACAD_SUBPLAN is optional for the student, be sure to do an outer join with ACAD_PLAN.
- ACAD_SUBPLAN_TBL - This is the set-up table where the academic subplans are defined and stored. All subplans must be added to this set-up table before they can be assigned to a student. The keys to this table are INSTITUTION, ACAD_SUBPLAN & EFFDT.
- ADM_APPL_DATA - This record contains basic data for an applicant in Student Admissions. These are applicants, not students, and this record contains the ADMIT_TYPE.
- ADM_APPL_PROG - This record is similar to ACAD_PROG but on the Student Admissions side. It is a child of ADM_APPL_DATA.
- ADM_APPL_PLAN - This record is similar to ACAD_PLAN but on the Student Admissions side. It is a child of ADM_APPL_PROG.
- ADM_APPL_SUBPLAN - This record is similar to ACAD_SUBPLAN but on the Student Admissions side. It is a child of ADM_APPL_PLAN.
- STDNT_CAR_TERM - This record is created for every term that a student is term-activated. It is related to ACAD_PROG - a student must be 'active' in ACAD_PROG before that student can be term-activated. Its keys are EMPLID, INSTITUTION, ACAD_CAREER and STRM (term) but STDNT_CAR_NBR, although not a key, should match that of ACAD_PROG. This record contains term and career-to-date statistics such as GPAs, credits taken and earned, transfer credits, etc.
- STDNT_ENRL - This records contains the actual class enrollment for a student. It is directly related to STDNT_CAR_TERM - a student cannot enroll in a class until that student is term-activated. Make sure that the STDNT_ENRL_STATUS is 'E' for enrolled. Other possibilities are 'D' for dropped or 'W' for 'Waitlisted'.
- CLASS_TBL - This record contains information about a class, such as SUBJECT, CATALOG_NBR, SECTION, SESSION_CODE, etc. Join it with STDNT_ENRL for a more complete picture of the student's class schedule.
- CLASS_TBL_SE_VW - This is a view which joins STDNT_ENRL & CLASS_TBL. You can use it instead of STDNT_ENRL and CLASS_TBL. Make sure that the STDNT_ENRL_STATUS is 'E' for enrolled, just like STDNT_ENRL.
- CU_BIO_VW - This is a CUNY-created view which contains the student's primary name, the preferred phone (if it exists) and the preferred email (if it exists). The key is EMPLID.
- RESIDENCY_OFF - This record contains the official residency of a student. At least one of these records is required per Institution for the tuition calculation process to run correct. Also, the term (a key) should be no later than the ADMIT_TERM on the ACAD_PROG record for that Institution. There may be multiple records per EMPLID and INSTITUTION, so you should select the latest STRM not greater than the current term.
- SRVC_IND_DATA - This record contains the service indicators and reason codes which have been added to a student. The key is EMPLID but you need to consider INSTITUTION as a delimiter. This record is either there when added, or not there when it is released. There is no history kept in this table (see AUDIT_SRVC_IND_DATA).
- SRVC_IN_CD_TBL - This is the set-up table where the service indicators are defined and stored. All service indicators must be added to this set-up table before they can be assigned to a student. The keys to this table are INSTITUTION, SRVC_IND_CD & EFFDT.
- STDNT_GRPS_HIST - This table contains a student's historical relationship to one or more student groups. The keys are EMPLID, INSTITUTION and EFFDT.
- SFA_SAP_STDNT - This record is the result of the SAP (student academic progress) process that is run for financial aid. It is stored by EMPLID for each AID_YEAR but the process can be run multiple times in the year, so you must use the latest process date for the year.
- TERM_VAL_TBL - This table contains all the valid terms in the CUNY system. Use it for editing term prompts.
- TERM_TBL - This table contains the calendars for the INSTITUTION and ACAD_CAREER, including the TERM_BEGIN_DT and the TERM_END_DT.
- ACCOUNT_SF - This is a student account summary by term. The keys are EMPLID, BUS_UNIT and STRM. BUS_UNIT is the same as INSTITUTION, but used in the student's financial records.
- ITEM_SF - This is the student account detail (which rolls up into ACCOUNT_SF). The keys are EMPLID, BUS_UNIT and STRM.
- ITEM_TYPE_TBL - This is the set-up table where the item types are defined and stored. All item types must be added to this set-up table before they can be assigned to a student. The keys to this table are INSTITUTION, ITEM_TYPE & EFFDT.