CUNY Central security team has released the following changes for approving the CUNYfirst Security Forms for the users. Please review the instruction below and let us know if you have any questions about them at CUNYfirstAccess@helpdesk.baruch.cuny.edu

 

CUNYfirst Access Request Guidelines - in Absence of Written Signatures

 

FOR EMPLOYEE SIGNATURE:

  • Employee should accept the CUNYfirst confidentiality statement via Self Service in HCM (Human Capital Management).
  • Employees will need to go to the following url:

 


Human Capital Management > Self Service > CF Confidentiality Statement
  • After checking the box and clicking ‘Submit’, a unique ‘Agreement Code’ will be generated.

 


 

  • The 10 character agreement code should be added to the CUNYfirst Access Request form and will be accepted in lieu of a signature. The agreement code can also be used for any future CUNYfirst access requests.

 


 

FIND AN EMPLOYEE’S CONFIDENTIALITY AGREEMENT CODE:

  • A page to find an employee’s agreement code is also available via Self Service in HCM.
  • Managers, Approvers and ASLs may use this page to verify the Employee’s agreement code.
  • The page is available to all active employees, go to:

Human Capital Management > Self Service > Find Empl Confidentiality Code

 

  • Enter the Employee’s Empl ID and click ‘View Results’.
  • The results will display the agreement code and date along with other current active job(s) information.

 

 

  • If an employee has not accepted the confidentiality statement, the agreement code will not be found.

  • If an employee does not have an active job, the message ‘no matching values were found’ will be displayed.

 

FOR MANAGER SIGNATURE:

  • Employee’s respective Manager will need to attach and authorize the Access Request Form via email.
  • The email approval should indicate, ‘I (Manager Name) as Manager authorize the attached access request for (employee’s full name)’.
  • The email authorization should be sent to the appropriate campus party, as per the campus’ access process for documenting and tracking in a CRM.

 

FOR ACCESS APPROVER SIGNATURE:

 

Approvals can be obtained via email by the approver.

Email:

  • The access form must be emailed/attached to the Access Approver.
  • The email approval should state ‘I approve the attached access request for (employee’s full name)’.
  • The email approval should be sent to the appropriate campus party, as per the campus’ access process for documenting and tracking in a CRM.

 

ASL (s) RESPONSIBILITY:

Before granting access:

  • Verify the Employee’s agreement code
  • Ensure all email authorizations and approvals are documented in the CRM case.

 

AS PER BCTC PROTOCOL USING KACE TICKETING SYSTEM BELOW:

Business Process Owner(s) and Administrator(s) can send the approval using the email CUNYfirstAccess@helpdesk.baruch.cuny.edu and must CC' to Barbara.Strauch@baruch.cuny.edu and Tabassum.Lodhi@baruch.cuny.edu

 

All the senders and receivers email address must be a valid Baruch College email address as per CUNY policy.

 

 

 

 

 

 

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